Timework Key Metrics and Timeline 

Period of Alleged Overpayment: 2022 

Total Overpayment: could be up to $4,500 for hundreds of college employees                                                                                                                                                                                                                                                                                                                                                                                            

Proposed Resolution: affected employees pay back the overpay amount to CSCU

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Key points: 

• The CSCU school system conducted an audit to look at all previous payroll processing logs to identify which employees have been affected by the overpayment.
• Flexible repayment options are being offered to ease any financial burden on employees.
• Part time employees, who later converted to full time at CSCU have been affected the most. 
• At request of the Connecticut governor, the audit is also looking at any inappropriate spending, reporting and misuse of state funds. 
• The audit shows multiple instances of Procurement Cards (P-cards) being improperly used for non-university business expenses and purchases without proper documentation. 
• The State Comptroller, Sean Scanlon, is suggesting changes such as establishing a centralized P-card policy, set limits and procedures for executive use of P-cards, allow transactions to be submitted for post-audit processing and much more. 

Lessons Learned

Improper setup of HR and payroll systems can result in errors such as the one discussed in this article. Not incorporating an auditing or workforce management system in between can also lead to errors such as these. The resulting solution proposed to the affected employees is highly inconvenient and can lead to lower employee morale. The countless other inconsistencies and improper use of funds can also be mitigated by a WFM software. 

Timework Conclusion

Timework specializes in workforce management software and can help avoid issues such as overpayment through its robust setup using the Infor WFM environment. How is your organization addressing pay rule changes, when CSCU failed to update the part time to full time employments, it cost the State in not only time but money. Sometimes these errors in payroll are not done maliciously. But ensuring that each employee is accurately paid for his or her time worked is important at all levels of State Government. Timework consultants do a thorough discovery process with every new client to ensure their environment is set up exactly how they envision it to be covering all pay rules. Contact Timework today to transform your business productivity and maintain transparency for both the employee and your business. TImework also offers managed servies and offers resources post go-live, ensuring your solution is adopting to legislative roll outs.

Article: https://www.nbcconnecticut.com/news/local/hundreds-ct-college-employees-overpaid-years-ago-have-to-pay-it-back/3456956/